1. Introduction
This Privacy Policy explains how Oduko Registry Limited, registered under the laws of the Federal Republic of Nigeria with registration number RC 8954900, trading under the name Oduko R, collects, uses, shares, and protects information in connection with odukor.com, oduko.app, and odukoregistry.com. These three are treated together as a single unified Platform for the purposes of this Policy, so the protections and practices described here apply regardless of which of the three a Member happens to be using.
This Policy should be read together with the Terms of Service and the Cookie Policy. By creating an account or otherwise using the Platform, a Member confirms that they have read and understood how their information is handled as described here.
2. Definitions
For the purposes of this Policy, the following definitions apply:
3. Information We Collect
We collect information in the following categories:
Account and profile information
When a Member creates a business profile, we collect the Member's full name, gender, personal phone number, email address, password, business name, business address, and the nature of the business.
Identification for specific Applications
We collect government issued identification, such as a national identification number (NIN), a passport, or a driver's license, only where a specific Application requires it. This is not required simply to open an account.
Documents uploaded for compliance confirmation
A Member may upload documents such as CAC certificates, tax records, pension registration files, or NAFDAC approvals, so that we can confirm the status of an existing compliance item and provide an accurate compliance scoring percentage. Uploading these documents is optional, except where an accurate score of the Member's current compliance position is required, in which case the relevant document becomes necessary.
Information about others connected to an Application
Depending on the Application involved, a document a Member uploads or a form a Member completes may contain information about other people connected to the business, such as employees or business partners.
Technical and usage information
We collect certain technical information automatically, such as device type, browser, general location, and patterns of activity on the Platform, so that we can understand where our Members and clients are concentrated and improve how we deliver our service to them.
4. Account Follow Up
Where a Member creates an account and takes no further action within three days, we may follow up with that Member through channels such as WhatsApp, email, or a phone call, in order to help the Member move forward with their compliance process.
5. How We Use Information
Information is used strictly to process compliance Applications submitted through the Platform.
Separately, general business information that does not include sensitive personal detail may be used to produce statistics that help us improve the Platform, and to inform our marketing and communications.
7. Storage and Retention
Information is stored on a Cloud Service. Certain information may also be held in short term local storage for operational purposes, and access to this local storage is restricted, with no one given permission to access it unless authorized directly by Oduko R.
Where a Member does not engage with the Platform for a period of two years, the documents associated with that Member's account are removed.
8. Account and Document Deletion
A Member may request the deletion of their account and associated information at any time, by proceeding to the delete section available on the Platform.
9. Publication of Reviews
Reviews submitted by a business may be displayed publicly on the Platform, and may include the reviewing business's name, business sector, and logo. Submitting a review is treated as the reviewing business's consent to the publication of these details in connection with that review.
10. Your Rights Under the Nigeria Data Protection Act
As a data subject under the Nigeria Data Protection Act, a Member has rights in connection with the personal information Oduko R holds about them, including the right to know what information is held, to correct inaccurate information, and to request deletion as described in section eight above. A Member may exercise these rights by contacting us using the contact details in section thirteen below.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law. Where a material change is made, we will take reasonable steps to notify Members through the Platform or through the contact details on file.
13. Contact Information
Questions about this Policy, or requests connected to a Member's information, may be directed to Oduko R through the following channels:
Registered Address
Flat 3, Ikole City College Road, Off FMC Hospital, Oke Ijebu, Ikole Ekiti, Nigeria
Phone
(+234) 901 114 1113